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PrivacyPolicy

Your privacy matters to us. Learn how we collect, use, and protect your information.

Last updated: July 22, 2025

This Privacy Policy describes how we collect, use, and protect your information when you interact with our website and services. As a nonprofit organization, we are committed to respecting your privacy and safeguarding your personal information.

Information We Collect

We collect the following types of information to better serve you and fulfill our ministry mission:

  • First and last name
  • Email address
  • Phone number
  • Mailing address
  • Donation amount
  • Donation purpose or designation

Note: This information is collected when you make donations or contact us through our website. Phone numbers may be shared with our ministry partners when relevant to your donation or inquiry.

How We Use Your Information

Your information helps us serve you better and advance our mission. We use your data to:

  • Process and acknowledge your donations
  • Send donation receipts and updates
  • Communicate with you about our mission and activities
  • Contact you by phone when necessary for donation or ministry purposes
  • Comply with legal and tax requirements

Email Communications:

When you provide your email address, you may receive:

  • • Donation receipts and confirmations (required for tax purposes)
  • • Ministry updates and newsletters (you can unsubscribe anytime)
  • • Important account or service notifications

You can opt out of non-essential communications at any time by clicking unsubscribe in any email or contacting us directly.

How We Protect Your Information

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, or misuse. Your data is only accessible to authorized personnel and is stored securely using industry-standard encryption and security practices.

Administrator Security Monitoring:

To protect our systems and donor information, we maintain security audit logs for administrative access:

  • Login Monitoring: We log all administrator login attempts including timestamps, hashed IP addresses, and device information for security purposes
  • Geographic Data: We collect country and region information from IP addresses to detect unusual access patterns
  • Device Information: Browser type, operating system, and device information are logged to identify suspicious activity
  • Risk Assessment: We automatically calculate risk scores based on login patterns, location, and timing
  • Data Protection: IP addresses are hashed using cryptographic methods to protect privacy while maintaining security capabilities

Legal Basis: This monitoring is conducted under our legitimate interest in protecting donor data and ministry operations. Security logs are retained for up to 90 days and are only accessed by authorized security personnel.

Sharing Your Information

We respect your privacy and do not sell or rent your personal information. We may share your data with trusted third parties only as necessary to process your donation or comply with legal requirements.

Payment Processing:

When you make donations, we use secure third-party payment processors such as:

  • • Stripe, Square, or PayPal - for one-time and recurring donations
  • • These services securely store and process your payment information
  • • We do not store your credit card or banking details on our servers
  • • You can manage recurring donations directly through these payment providers

All third-party partners are bound by their own privacy policies and security measures. We encourage you to review their privacy policies for details on how they protect your information.

Your Rights

You have the right to control your personal information. You may contact us to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion of your data
  • Opt out of communications

Data Retention

We retain your personal information only as long as necessary to fulfill our ministry purposes and comply with legal requirements:

  • Donor information: Retained for 7 years for tax and legal compliance
  • Contact inquiries: Retained for 3 years unless deletion is requested
  • Email communications: Retained until you unsubscribe or request removal
  • Security audit logs: Administrator login and security data retained for 90 days maximum

Note: Some information may be retained longer if required by law or for legitimate business interests (such as preventing fraud). You may request early deletion of your data by contacting us. Security logs are automatically purged after 90 days unless required for ongoing security investigations.

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Any updates will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please don't hesitate to contact us:

Peter Elvin Ministries

Email:info@pemusa.org

Mailing Address: PO Box 12, Elizabeth, IL 61028